How It Works

From project setup tosmart optimization

Management sets the stage, the team logs the work, approvals validate it, and PeopleFold closes the loop from allocation to actionable insight.

Create & Allocate

Management creates projects, sets budgets and billing models, then assigns team members with hour allocations, giving everyone a clear mandate before work begins.

Project creation with budget & billing model
Team member assignment with hour caps
Service vertical and work type setup
Real-time allocation visibility for managers

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Log Time

Team members log hours against their allocated projects in the weekly grid, tagged by work type and service vertical. H:MM precision means nothing gets rounded away.

Visual weekly grid, project by project
H:MM precision format
Service vertical & work type tagging
Allocation progress bars per project

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Submit & Approve

Managers review submitted timesheets, flag anomalies, request corrections, or approve with one click. A full audit trail is preserved at every stage.

4-stage approval workflow
Entry-level flagging for anomalies
Rejection with written reasons
Grouped by user and week

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Analyze & Optimize

Burn rates and utilization reports update the moment timesheets are approved, surfacing budget risk before it becomes a problem.

Real-time burn rate dashboards
Time & utilization reports
Department-level breakdowns
CSV, Excel & PDF exports

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Create→Log→Approve→Optimize↻

The loop never stops. Insights feed back into smarter allocation

Why a closed loop changes everything

Most tools stop at data collection. PeopleFold creates a continuous feedback loop where every entry makes your business smarter.

Real-time visibility

No waiting until month-end. The moment a timesheet is approved, every dashboard updates. Decisions happen in hours, not weeks.

Early risk visibility

Budget and utilization dashboards don't just report what happened. They flag risk early enough to act on it.

Full audit confidence

Every entry, every approval, every change is logged. Walk into any client meeting or compliance review with complete confidence.

See the loop in action

Talk to our team and see how PeopleFold can work for you.